MyEstates

How it works

From application to AGM, in five steps

MyEstates is built to be operated by your existing EXCO — not a separate technical team. Here's what the lifecycle looks like, end to end.

  1. 01

    Apply

    Your chair submits an application for the estate. Tell us about your estate — how many houses, current operations, EXCO contact details. We review applications individually; once approved, your estate is set up and ready for first login.

  2. 02

    Set up your estate

    Define your fee structure — recurring dues, levies, security charges, whatever your estate uses. Add your houses and household members. Invite the rest of your EXCO and your residents. The platform handles the structure; you handle the decisions.

    Estate setup interface — defining fee structure, houses, and household members
  3. 03

    Issue your first invoices

    When dues are due, issue invoices to every household in one click. Residents receive notifications instantly. The invoice shows what's due, why it's due, and how to pay.

    Bulk invoice issuance — issuing invoices to multiple households in one action
  4. 04

    Reconcile as residents pay

    Residents pay through Paystack — card, transfer, or USSD. Invoices mark paid in real time. No manual matching, no lost slips, no "did the chair confirm this?" Cash and bank-transfer payments can be recorded manually with an audit trail; both flow into the same statement.

    Live reconciliation — payments arriving and marking invoices paid in real time
  5. 05

    Ongoing — and across handovers

    Audit trails, monthly statements, household-level views, CSV exports for the AGM. When the EXCO changes — chair retires, new treasurer elected — the records carry through. New EXCO members inherit a complete history, not a fresh start with no context.

Bring clarity to your estate's finances.

Apply in a few minutes. Once we've reviewed your estate, we'll be in touch to set everything up.

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